Hi
visitor,
As
a Project Manager, you usually have too much work to do and not enough time to
do it in. The trick is to manage your daily tasks carefully. If you have great
task management skills, then you'll be more effective with your time and
deliver projects earlier as a result. Here's how to do it.
Manage your tasks by taking these 5 simple
steps...
Step 1: Consolidate
You
probably have tasks written down on your desk, in your calendar, in documents
and email and maybe even on your mobile phone. The first step is to consolidate
all of these tasks into one simple list.
Make
sure your task list is easily accessible because if it's not, then you'll end
up with a splattering of tasks around your office within no time. Try to share your
task list with others and access it from anywhere, anytime.
Step 2: Prioritize
With
all of your tasks in one place, prioritize them by moving the most important
tasks to the top and the least important to the bottom. In this way, you can
work from top to bottom in your list knowing that you are always working on the
right thing at the right time.
Make
sure you prioritize your tasks based on the right criteria. Don't always put
the easiest ones at the top. The “highest priority” tasks should be the ones
that either deliver the most value, are critical to the project or must be done
before others can commence their work.
Step 3: Schedule
With
a clear view of all of your tasks and their priorities, you now need to
estimate how much time it's likely going to take to complete each task on the
list. So write down the effort needed for each and try and make it as realistic
as possible.
Then
create a schedule so that you know which tasks you are going to work on and
when. Having a schedule is great because it allows you and your team to
forecast the workload ahead.
Step 4: Update
At
the start of every day, update your schedule by marking the tasks you've
completed and re-forecasting the tasks you still have ahead. Only then will you
know if you're on track.
If
your schedule gets out of date, it will quickly become useless. However by
keeping it up-to-date, it will become a powerful tool as it will give you and
your team a roadmap ahead.
Step 5: Communicate:
Your team will want to know what it is that you are working on and when it's
likely to be completed. So share your schedule with them, helping them to keep
informed along the way.
Good
luck guys!
Via Maarifa Blog
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